For contractors who bid on public work

Stop managing bids.
Start running them.

A complete proposal operations system for electrical, civil, and trades contractors — so one person can run a clean bid operation without hiring extra admin staff.

5
Step system
$199
One-time
0
Extra hires needed
Northline — Proposal Operations
12
Active
3
Due <7d
5
In Review
Opportunity
Status
Due
Pasco Sidewalk RFP
Drafting
May 28
Clearwater Stormwater
Review
Jun 2
County Electrical Panel
Drafting
Jun 5
Hillsborough Drainage
Submitted
Jun 8
The problem
Most bid operations run on memory and email.

Files scattered across desktops. Deadlines tracked in someone’s head. The same proposal sections rewritten from scratch every time. Northline fixes all of it.

Before Northline
Files on random desktops, duplicate drafts
Submission deadlines tracked manually
Every bid starts from scratch
Status lives in the owner’s head
QA rushed in the final hours
Missed requirements, disqualification risk
After Northline
Centralized repository, one source of truth
Dashboard visibility with deadline alerts
Reusable source library built once, used forever
Assigned owners, shared operational view
Controlled pre-submission checklist
Consistent intake, repeatable handoffs
$199
Less than one hour of a bid coordinator’s time. A junior coordinator costs $25–35/hr — this kit costs less than a single afternoon.
1
Person can run it. Designed so your office manager or bid coordinator handles everything without adding headcount.
5
Steps to a full system. Drive setup, document library, Airtable dashboard, intake workflow, and AI-assisted drafting.
The system
Five steps to a complete bid operation.

Each step builds on the last. Start with a Drive repository and finish with AI-assisted drafting — all in a single weekend of setup.

STEP 01
Repository setup
Standardized Google Drive folder structure, naming conventions, and version control rules.
STEP 02
Document library
Upload and organize all reusable proposal materials — licenses, insurance, capability statements, project history.
STEP 03
Airtable dashboard
Configure your proposal command center — active bids, deadlines, owners, workflow statuses, and alerts.
STEP 04
Intake workflow
Standardized bid capture, qualification scoring, bid/no-bid decisions, and routing to production.
STEP 05
AI drafting
Client-ready prompt library for RFP summaries, proposal narratives, cover letters, and safety sections.
Who it’s for
Built for the contractor who bids on public work.

Whether you’re the owner wearing every hat, or the coordinator managing a 20-person shop’s proposals — Northline was designed for your reality.

Electrical contractors

Municipal electrical, panel upgrades, public facility work. High compliance requirements, multiple concurrent bids, tight deadlines.

Electrical

Civil and site work

Sidewalk, drainage, paving, and public infrastructure contractors navigating county procurement portals.

Civil

Landscaping and trades

Parks, grounds, and maintenance contractors pursuing recurring municipal contracts at county and city level.

Trades
Who actually uses it day-to-day
The owner approves the purchase. The bid coordinator or office manager runs it — and finally has a system that doesn’t require a second hire to manage properly. One person, one system, full visibility.
AI workflow
AI drafts. You approve. The business stays accountable.

Step 5 includes a client-ready prompt library that accelerates drafting without removing human judgment from compliance-critical submissions.

  • RFP summary prompts — internal planning in minutes
  • Proposal narrative drafts — from your own source materials
  • Cover letter templates — professional, municipal-ready
  • Safety narrative prompts — compliant starting point
  • Pre-submission QA checklist — nothing slips through
AI Drafting Workflow
AI
Summarize this RFP into project scope, deadlines, required forms, certifications, and submission risks.
AI
Using the attached project history and safety documentation, draft a first-pass municipal proposal narrative...
Human
Review facts, validate compliance claims, confirm pricing, approve final submission.
Northline standard: AI drafts. People approve. Business owns accountability.
Pricing
One price. Everything included.

No subscriptions. No per-seat fees. One toolkit that pays for itself the first time you use it.

Contractor Bid Workflow Kit
$199
One-time payment · Instant access
Launch price
Everything included
Step 1 — Google Drive repository blueprint + naming standards
Step 2 — Document library standards + upload priorities
Step 3 — Airtable dashboard configuration + automations
Step 4 — Bid intake workflow + qualification scoring matrix
Step 5 — AI prompt library + pre-submission QA checklist
Design system standards for consistent internal documentation
Secure checkout · Immediate delivery
“
We lost a bid because the wrong version of our insurance certificate was in the folder. That’s the kind of thing Northline prevents.
Bid Coordinator, Electrical Contractor
New York

Your bids deserve a real system.

Stop rebuilding the same proposals from scratch. Set up Northline once and run cleaner operations on every bid that follows.